To add a record, click the New Entry button, then type a new record.In the Data Source list box in the Mail Merge Recipients dialog box, select the data source you want to edit, then click the Edit button.In the Start Mail Merge group on the Mailings tab, click the Edit Recipient List button.Open the main document for the data source you want to edit.In the Mail Merge task pane, click Next: Complete the merge.Merging the Main Document and Data Source In the Mail Merge task pane, click the Next: Preview your letters.Select the field you wish to insert, and then click the Insert button.In the Mail Merge task pane, click More Items.Type a name for the data source in the File name text box, and then click the Save button.Continue until you are finished entering information into the data source, and then click the OK button to open the Save Address List dialog box In the New Address List dialog box, enter information for the first record, click the New Entry button, and type another record.Click the OK button to close the Customize Address List dialog box.To rearrange the order of the field names, click a field name, then click the Move Up or Move Down button.To add a new field, click the Add button, type the name of the field in the Add Field dialog box, then click OK New Perspectives on Microsoft Office Word 2007.
Continue to delete any other unnecessary fields To delete unnecessary fields, in the Customize Address List dialog box, click a field you want to delete, click the Delete button, and then click the Yes button.In the New Address List dialog box, click the Customize Columns button.In Step 3 of the Mail Merge task pane, select the Type a new list option button, and then click Create or, in the Start Mail Merge group on the Mailings tab, click the Select Recipients button, and then click Type New List.At the bottom of the task pane, click Next: Starting document.Verify that the Letters option button is selected in the Mail Merge task pane.Click the Mailings tab, then in the Start Mail Merge group, click the Start Mail Merge button, and then click Step by Step Mail Merge Wizard.You can create a new document or edit an existing one – Select the list of recipients (that is, the data source) you want to use for the merge or create a new list of recipients – Complete the main document by adding merge fields – Preview the merged document – Complete the mail merge Possible types of main documents include letters, envelopes, e-mails, labels, and directories – Select the document you want to use as the main document. The Mail Merge task pane walks you through the following six steps for merging documents: – Select the type of document you want to use as the main document.To insert individualized information into a form letter, you combine, or merge, a form letter with a separate file containing specific information.New Perspectives on Microsoft Office Word 2007 Complete a mail merge New Perspectives on Microsoft Office Word 2007Įdit an existing data source Sort records Create mailing labels and a phone directory Convert tables to text and text to tables Create a multilevel list.Insert mail merge fields into a main document.Use the Mail Merge task pane Select a main document.
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